# Club Meeting Kit
(formerly "Lion Meeting Kit")
> Free browser-based toolkit for club secretaries and officers: Lions, Rotary, Kiwanis and Optimist clubs, PTA/PTO and booster clubs, HOAs/neighborhood associations, nonprofit boards and other groups. Generates meeting agendas, minutes templates, member reminder emails, printable service-project flyers, service-activity report summaries (for MyLion or newsletters), and year-at-a-glance meeting calendars with .ics export. Independent; not affiliated with Lions Clubs International, Rotary International, Kiwanis International, Optimist International or any PTA.

## Why not a Google Docs template?
Minutes are finished when the meeting ends (no typing up afterwards); motions, votes and attendance are logged in one tap; action items have owners/due dates and roll into the next agenda until done; every motion, decision and action item is searchable; officer handoff via club backup or shared club account; export to Word/Google Docs anytime.

## Meeting types
Regular, Board of Directors, Committee, Installation of Officers, Service Project Kickoff, Fundraiser Planning, New Member Orientation, Annual Meeting & Elections.

## Features
- Live meeting mode: walk the agenda item by item, quick note per item, one-tap motions (moved by, seconded by, votes for/against/abstain, passed/failed/tabled/unanimous), attendance checklist from the club member list with quorum count, assign action items; "End meeting" instantly produces finished minutes and saves them to history
- Action-item tracker: owner, due date, overdue flag, done; open items automatically appear on the next agenda and minutes
- Search across saved meetings and the tracker for motions, decisions, notes and action items
- Open in Google Docs: Google Docs-ready .docx download + Drive upload instructions
- Agenda, minutes template, reminder email, flyer for each meeting type
- Agenda builder: editable items per meeting (add/edit/delete, drag or up/down reorder), presenter, minutes per item with running clock times, notes, done flag; quick-add chips (guest speaker, committee/treasurer report, old/new business, birthdays, announcements, 50/50 drawing, Tail Twister, etc.); carry over unfinished items from the last meeting; save as club default template. Items flow into minutes (one section per item with discussion/motion lines), reminder email and exports
- Agenda drafts: save named agenda drafts tied to a meeting date and type; reopen or delete them in Settings
- Live meeting agenda picker: suggests today's/next meeting's draft, lists saved drafts (newest first, date, item count, last edited), club default template per meeting type, or blank agenda; previews items before Start meeting; offers Resume if a meeting is in progress
- Club Plan dashboard (signed in): next meeting card (Build agenda / Start live meeting), open action items (overdue first), recent minutes, quick stats, plan status; sidebar or mobile tab bar for agenda builder, live meeting, history, action items, search, members & officers, calendar, service reports, settings (club profile, templates, drafts, backup, billing)
- Club types: Lions, Rotary, Kiwanis, Optimist, PTA/PTO/booster, HOA, nonprofit board, other. Each sets terminology (greeting/sign-off), default agendas per meeting type, quick-add chips (Lions: Tail Twister, 50/50; Rotary: Four-Way Test, sergeant-at-arms, Happy Bucks; Kiwanis: Key Club report; PTA: principal's report, teacher rep; HOA: homeowner forum, ARC requests; nonprofit: consent agenda, ED report), service-report target (MyLion, Rotary Club Central, or a general summary) and a configurable officer turnover date (dashboard reminds you to prepare the handoff)
- Service activity report helper: volunteers x hours, people served, funds raised, cause area -> summary text
- Calendar: monthly (nth weekday), twice monthly, weekly or biweekly patterns; 12-month view; .ics download with 1-day reminders
- Save club profile (autofill), meeting history, share links that pre-fill the kit
- Club backup: export profile + history + calendar settings as JSON; import merges without duplicates or replaces (hand off to the next secretary)
- Export: copy, .txt, Word .docx, HTML (incl. HTML reminder email), print / save as PDF
- Officer handoff: owner can hand the club to another officer (Make owner) in Members & officers
- Feedback: 💬 Feedback button on every page (bug, idea, question, other); goes straight to the maker
- Dark mode, mobile friendly
- Privacy: free kit data stays in the user's browser (localStorage), no account needed; club accounts store email + club data, never sold. Privacy: https://clubmeetingkit.com/privacy.html · Terms: https://clubmeetingkit.com/terms.html
- Pricing: Free tier (everything above, local to the browser). Club accounts (open now): free 30-day trial, no card; email magic-link sign-in; paid Club Plan coming soon at $5/month or $50/year (owners emailed before any change; clubs keep access if the trial ends before paid plans launch); adds shared cloud history, officer accounts/invites, club branding (logo, accent color and tagline on agendas, minutes, flyers, HTML reminder emails, print/PDF and Word files, plus the dashboard header), and handoff at officer turnover

## Links
- App: https://clubmeetingkit.com/#app
- FAQ: https://clubmeetingkit.com/#faq